15 Easy Steps to Book Wedding and Shaadi Services for Your Dream Event

Introduction for planning Shaadi

Planning your shaadi (wedding) is one of the most exciting times of your life. It’s that magical moment when dreams meet reality, where you get to celebrate love, family, tradition, and your unique style—all in one grand event. Let’s face it—organizing a wedding can get pretty stressful at times. Between locking in the location and sorting out who’s invited, your to-do list can fill up fast.

Don’t worry—we’ve got your back! Here’s a step-by-step guide to help you plan your dream shaadi with ease, joy, and a whole lot of sparkle.

Table of Contents

1. Start with a Vision

2. Set a Realistic Budget

3. Pick the Perfect Date

4. Build Your Guest List

5. Choose the Right Venue

6. Book Your Vendors Early

7. Select a Wedding Theme or Color Palette

8. Outfit Planning – For You & Your Tribe

9. Plan the Pre-Wedding Functions

10. Use Tech to Stay Organized

11. Create a Detailed Itinerary

12. Personalize Everything

13. Return Gifts & Thank You Notes

14. Plan Your Honeymoon

15. Most Important – Enjoy the Process

1. Start with a Vision :
Before jumping into spreadsheets and checklists, take a moment with your partner to dream. How do you both envision the mood and feel of your big day? Grand palace wedding or intimate backyard affair? Traditional, modern, or a fusion? Once you’ve got your vision, every decision becomes a lot easier.

2. Set a Realistic Budget :
Weddings can get expensive fast, so setting a clear budget upfront is crucial. Decide how much you can spend overall and divide it into categories: venue, catering, outfits, decor, entertainment, etc. Don’t forget to keep some buffer for last-minute surprises (they always happen!).

3. Pick the Perfect Date :
Do you want a winter wedding for that cozy, festive vibe? Or a summer wedding under the stars? Consider weather, personal milestones, and availability of family members. If you’re going traditional, you may also want to check with a priest or astrologer for an auspicious date.

4. Build Your Guest List :
This can be tricky—but think of your must-haves first: close family, best friends, childhood buddies. Then expand gradually. Remember, your venue and budget will affect the number of guests you can accommodate, so it’s all about balance.

5. Choose the Right Venue :
Your wedding’s overall vibe begins with the venue you choose. Whether it’s a grand hall, beachside resort, or your own backyard, make sure it aligns with your vision and guest list. Visit multiple venues, ask the right questions (parking, catering, curfews), and book early.

6. Book Your Vendors Early :
Good vendors get booked months in advance. Prioritize key ones first:

Photographer/Videographer (they capture your forever memories)

Caterer (food is everything at an Indian wedding)

Decorator (they bring your theme to life)

Makeup Artist, DJ, Event Planner (if needed)

Always check portfolios, reviews, and meet in person or via video calls before booking.

7. Select a Wedding Theme or Color Palette :
Dreaming of a regal Rajasthani flair or leaning toward soft, subtle pastels for a minimalist touch? Having a consistent theme or color palette helps tie everything together—from invites and outfits to decor and even your wedding cake. It adds elegance and cohesion to your celebration.

8. Outfit Planning – For You & Your Tribe :
Begin hunting for your wedding attire a good 4 to 6 months ahead to avoid last-minute stress.”. Don’t forget fittings and trials. Coordinate looks across different functions like mehndi, sangeet, haldi, wedding, and reception. Grooms, you too—ditch boring kurtas and explore unique styles!

9. Plan the Pre-Wedding Functions :

Pre-wedding events are where the real fun happens. Think:

Mehndi: Traditional with a twist—add games, music, and colorful decor.

Sangeet: Dance battles, performances, and high-energy vibes.

Haldi: Intimate, fun, and perfect for Instagram reels.

You can go creative here with themes like “Bollywood Night” or “Tropical Mehndi Bash.”

10. Use Tech to Stay Organized :
Wedding planning apps like WedMeGood, The Knot, or Zola can help you stay organized. Use Google Sheets for budgeting and guest lists. Create WhatsApp groups for different teams: family, friends, vendors. Tech is your best friend here!

11. Create a Detailed Itinerary :
From the bride’s makeup to the groom’s baraat to the pheras and reception dinner, plan the timeline of each day in detail. Assign coordinators (trustworthy cousins or friends) to handle different responsibilities so you don’t stress out.

12. Personalize Everything :
It’s your wedding—make it reflect your personality! Write your own vows, display a timeline of your love story, add a memory wall or a fun photo booth. The little details make the biggest difference.

13. Return Gifts & Thank You Notes :
A small gift and a heartfelt note go a long way. Whether it’s a jar of homemade sweets, a tiny plant, or a personalized souvenir, return gifts are your way of saying “Thanks for being part of our journey.”

14. Plan Your Honeymoon :
After the shaadi madness, you both deserve a break! Start looking for honeymoon destinations early—whether it’s a tropical beach, a European city, or a peaceful hill station. Book in advance for the best deals and start your married life with some well-deserved R&R.

15. Most Important – Enjoy the Process!
This is your time. Don’t get too caught up in perfection. Not everything will unfold exactly as you imagined—and that’s perfectly fine. Laugh, dance, eat, and make memories. It marks the beginning of an exciting and wonderful journey ahead.

 

Some External Links to resource: 

1. Discover Trusted Shaadi Vendors

• ShaadiSaga – Find top-rated Marriage vendors including photographers, decorators, caterers, and more.

2. Compare Marriage Services and Packages

• The Wedding Brigade – A curated platform for booking Marriage planners, decorators, and other services.

3. View Marriage Portfolios and Reviews

• Canvera – Explore Marriage photography portfolios and find top photographers.

4. Book Shaadi Vendors Instantly

• WedAbout – Curated Marriage services, including photographers, planners, and decor for easy booking.

5. Exclusive Shaadi Deals and Discounts

• ShaadiSaga Deals – Special offers and discounts on Marriage services like photography, catering, and makeup.

Conclusion:
Planning your dream Marriage doesn’t have to be overwhelming — it’s about organizing the details in a way that brings your vision to life, while also enjoying the process. By starting early, sticking to a budget, and involving loved ones, you can create a celebration that truly reflects who you are as a couple. Keep in mind, it’s not only the big day that counts, but the entire experience that leads to it.
With careful planning, creative ideas, and a little help along the way, your shaadi will be everything you’ve dreamed of and more. May your planning be as graceful as your celebration, and may your special day be adorned with love, happiness, and timeless memories